Enterprise resource planning tool
Cloud-based resource planning with calendar sync for web & mobile
Bespoke ERP software to streamline and automate back-office functions through process digitisation.
"Codevate was the only company who ‘got’ our idea. Working with them, we've incrementally digitised most of our business processes."
Cloud-based resource planning with calendar sync
We were approached by a national telecoms provider with a multi-million pound turnover. Thanks to their recent success, they were preparing to scale up even further, and needed to concentrate various paper and Excel spreadsheet-based processes into a centralised bespoke cloud-hosted system.
They needed a bespoke enterprise resource planning (ERP) implementation to streamline back-office functions and automate their internal processes wherever possible. As part of their ongoing business digitisation project, we automated their management of staff, projects, work-sites and finance, improving their communication, organisation and security along the way. We even digitised all of their paper forms and delivered them in an Android tablet app.
This case study explores the solution we created for scheduling and viewing their work.
Rather than relying on emails and whiteboards as they had done in the past, every team member now has full visibility of planned and in-progress work on a dynamic calendar. Back-office staff can add new work to the calendar, assign team members and raise the relevant variation requests easily from one screen - cutting the whole process to a matter of minutes.
Thanks to the software we developed, they have been able to comfortably manage a much larger workforce, take on more projects and massively increase revenue.
Want to digitise your business processes?
Services delivered
Technologies used
- Native Android (Java)
- PHP - Symfony
- TypeScript - React
- MySQL database
- AWS cloud infrastructure
Highlights of the bespoke resource planning software
All-singing weekly calendar view
- Customisable weekly calendar view helps staff filter the workflow for their own activity, avoiding information overload and boosting productivity
- Filters by name, work type, assignee, and more make finding relevant jobs quick and easy
- Expandable calendar entries provide instant access to job details like addresses, notes, and attached documents for additional context
- Streamlined scheduling reduces reliance on emails and whiteboards, cutting admin time and improving team coordination
Step-by-step scheduling wizard
- Step-by-step scheduling wizard simplifies complex job booking, guiding users through each detail to ensure nothing is missed
- Flexible work-site booking supports multi-day jobs and easy allocation of individuals or whole teams
- Colour-coded work types and customisable fields improve clarity and help assign project managers, locations, and milestones effortlessly
- Automatic conflict detection prevents double-booking, ensuring smooth scheduling and resource management
Cross-team synchronicity
- Cross-team synchronicity keeps off-site staff updated by syncing scheduled work directly with their Google Calendar
- Real-time updates ensure any changes to the schedule, such as added notes or team swaps, are instantly reflected on mobile devices
- Supports both Android and iOS, giving teams flexible access to their assignments wherever they are
- Optional email notifications improve communication, reducing missed updates and enhancing team coordination
Quick and secure online job details
- Access comprehensive job information any time through Google Calendar links
- Mobile-friendly views provide easy access to job specifics, improving on-the-go decision-making
- Attached documents can be downloaded directly from the job details page, saving time and avoiding confusion
- One-click Google Maps directions help staff navigate to work-sites efficiently, reducing delays and missed appointments
Behind-the-scenes and other top features
Not all heroes wear capes. These behind-the-scenes features don't have screenshots, but form an important part of the project.
Secure handling and storage of personal details
Sensitive user data and payment information were encrypted and stored securely to meet compliance standards and protect end users.
Highly available AWS cloud infrastructure
Deployed on AWs with high availability to ensure fast performance and minimal downtime.
Google Calendar API integration
Integrated with Google Calendar to enable automatic syncing with user calendars.
Realtime data synchronisation
Ensures that staff have the latest data available with realtime synchronisation.
Want to digitise your business processes like this?
"Codevate was the only company who ‘got’ our idea. Working with them, we've incrementally digitised most of our business processes.."
- 100% UK-based
- Complimentary scoping call
- At-a-glance feasibility analysis
- No obligation high-level proposal
- Work with an expert to evolve your idea
Looking to develop software that's greater than the sum of its parts?
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